PowerPoint gives the user the ability to craft detail oriented and professional presentations. Whether you want to merge different presentations, work on multiple files at the same time, or even set a password to keep your work secure, these features can set you up for success. This is a simple tutorial that explains how to merge PowerPoint presentations, work on multiple files at once, and set a password to keep your presentations safe.
How to Combine Different PowerPoint Presentations into One
Merging presentations is one of the easiest ways to combine information from various sources into one slide deck. Here are the steps to add slides from a different PowerPoint file:
- Open the Home tab and select the New Slide button found on the ribbon.
- From the dropdown list, select Reuse Slides.
- Click Browse, and then select the PowerPoint file you want to combine.
- The slides will now display on the right side of the Reuse Slides panel.
- By clicking on any desired slide, it will be delivered to your already existing presentation. The new slides will automatically be set to match the design template of the PowerPoint presentation that is opened right now.
- If you want the slides to look like they did in the original presentation, tick the Keep Source Formatting box at the bottom of the Reuse Slides section.
If you follow these steps ges, you can easily merge different presentations without losing the style or formatting of the presentation.
Combining Multiple Presentations in PowerPoint
In case of creating or editing multiple presentations at once, Microsoft PowerPoint has an option of handling multiple files effectively. Here are the steps outlined to do so:
- Access the View tab and select Switch Windows.
- Select the presentations (1, 2, or 3) you want to work on.
- Upon selecting, click on Arrange All option which allows you to view all your presentations in one window. You can seamlessly shift between your presentations to make comparisons as needed.
This is especially important when you are working on a single theme of different decks for a presentation as it increases your efficiency greatly.
Steps to Add Password Caution to Your PowerPoint Presentation Explaining
If you decide to save your PowerPoint presentations, especially those that contain sensitive or confidential information, you might want to ensure that only certain people have access to them. To do this you can apply a password lock feature on Powerpoint. To Encase your presentation in a password lock, you have to use the following steps:
- First click on the tab that says File, then head over to Info.
- Select the option that says Protect Presentation and then click on Encrypt with Password.
- A dialog box will show up asking for a password. Enter a strong password and click Ok.
- Now, save the presentation. Now your file is encrypted with a password and can only be accessed by users who know the password.
To share the presentation, use the Share button and pick one of the options below:
- Using OneDrive, share a link.
- Send it as an Email attachment in Powerpoint presentation format or PDF.
To Know:
Such presentations can be created faster by integrating slides from already made other files without changing the work’s original layout. Set several presentations at once for different presentations for easier comparison through one window. Protect your presentation with a password so that only people you let in can access it.
If you take these steps, you can improve how you prepare presentations, become more productive, and protect your material. This will make PowerPoint even more useful for your professional needs.
