There is an effective method for storing, managing, and uploading files on Google Drive. This service is beneficial for uploading multiple folders simultaneously or managing different versions of files. This tutorial aims to enhance your Google Drive experience by enabling file management like uploading, updating versions, and more.
1. Using Google Drive to Upload Multiple Folders
Uploading files separately can become a daunting task if the data is too large. Fortunately, you can upload folders within a few steps to Google Drive.
Procedure for Uploading a Folder
Step: 1. Click the “New” Tab: Once you are in Google Drive, find and click on the “New” button.
Step: 2. Select ‘Folder Upload:’ Pick ‘Folder Upload’ option from the list.
Step: 3 Select Your Folder: Search your computer to find the target folder, then click on ‘Upload.’
Step: 4. Confirm Upload: Wait for the folder to finish uploading. A check mark will confirm completion.
This is a much simpler technique than uploading files individually. As an added bonus, if you change the setting to “convert uploads”, Microsoft files will be automatically converted to Google format for reduced size and faster upload.
For instance, the moment you upload a Microsoft Excel sheet, it gets transformed into Google Sheets, and it’s file size drops to a whopping 0 KB.
2. Managing File Versions in Google Drive
Google Drive gives you the option to manage multiple versions of other files. This is great if you want to monitor changes made to information and wish to hide sensitive data.
How to Manage Versions
Right Click on A Non – Google File: Pick the file which you want to manage and right click on it.
Select “Manage Versions”: On the dropdown menu, tick the option that reads “Manage Versions”.
Upload New Version: On the dialogue box that appears, tick the option that states “Upload New Version” and select the newer file in your computer.
Save New Version: The moment you upload the file, it will be marked as “Version 1”. All subsequent versions will be marked one higher than the last.
You can upload a maximum of 100 versions of the same file. To retrieve older versions, right-click on the required version and click “download.”
This option is available for files other than Google formats. Google files including Google Docs, Sheets, and Slides has ‘Version History’ that monitors changes. The files can also be reverted to earlier versions.
3. Advantages Of Bulk Folder And Version Updating
Bulk Uploading: Uploading folders instead of files saves time and ensures that proper order is maintained.
Automatic File Conversion: Microsoft Office files are automatically converted into Google file formats via google drive, which is so much easier to deal with.
Change Tracking And Sensitive Information Protection: The version manager allows hiding original documents, thus changes can be tracked with confidentiality.
Essential Summary
Folder Upload: The uploading of complete folders is made easier, which cuts down time and effort.
Version Management: Changes in the file can be monitored alongside important information with the “version manager” tool.
File Conversion: Decreasing file size and faster document uploads can be achieved by enabling ‘Convert uploads’ options.
With the knowledge of these Google Drive features, you can now increase your file and folder management, keep track of changes made, and even improve your experience with Google Drive.
