In the era of remote working, maintaining order as well as managing employee productivity are equally important. Reporting can be enhanced by employing tools like Google Forms which help maximize productivity. This is a step by step tutorial on sharing Google Forms for remote work, filling it out, and understanding the importance of a daily report for Human Resources and supervisors.
1. Sharing the Google Form with the Employees
Employees can be sent the Google Form in a few easy ways:
Email:
Employees can be sent the form directly through their email accounts.
Google Form Link:
The link to the form can be shared with employees via social media and other messenger apps.
HTML Embed:
If you run a website or an intranet, you can add the Google Form directly onto your website.
With these methods, employees are able to access and submit the reports without much difficulty.
2. Using the Google Form on Your Mobile
To ensure that the Google Form is user friendly on mobile devices, follow these steps:
For Android:
- Go to Gmail on your phone and log in. You can also choose a different device, such as a laptop, for this step.
- Find and open the email that has the “Daily Report for Remote Work” invitation.
- Click on the “Fill Out Form” button to reveal the goggle form.
- To save the google form to your home screen for easy access, do the following:
- Tap on the three dots in the upper right corner of the google form.
- Click on one of the selection that states “add to home screen”.
- Press “add” on the popup message.
- Drag the icon to the specific location you want it on your home screen.
- You are able to complete and access the form with a click now.
For laptops:
- Follow the link provided in the email or WhatsApp on your laptop.
- The link may now be saved in bookmarks or can be accessed directly as needed.
For iPhones, search the web to find best practices for how to save webpage shortcuts to the home screen for accessibility.
How to complete the Daily Report for Remote Work
When completing the report in the google form, users will find that it’s very user-friendly. Employees are required to give relevant details pertaining to the activities they performed, how long they worked on it, and any useful files or comments that need to be provided.
Post submission, the supervisor will analyze the report, assign a score, and provide remarks on the work of the employee. This appraisal feedback helps employees enhance their performance and enables management review.
As soon as the supervisor’s ratings and comments have been added, the system generates a final report which is subsequently sent to the employee, the supervisor, and the HR office.
Relevance of the Daily Work from Home Report Sheet
The Daily Work from Home Report Sheet is of utmost importance for:
Performance Tracking:
HR and supervisors can use the report in evaluating employee output. In case there are any issues regarding productivity, the report will assist in figuring out the ways in which such issues can be resolved.
Facilitating Remote Work:
The report provides support in ensuring the effectiveness of remote work as it helps in assessing the level of attendance, work done, and general output of the employees.
Dissemination of the Daily Work from Home Report Sheet
Generally, there is no need to circulate the report sheet to everyone concerned. Most of the data dissemination is done using Google Forms and emails. The Daily Work from Home Report Sheet should only be shared with the HR office. The sheet is used by HR to monitor employees’ performance, provide feedback, and issue reminders when necessary.
Important Considerations
Monitor Employee Engagement:
Utilize Google Forms to ease and enhance the monitoring of daily activities for remote employees.
HR Access Only:
Only members of the HR department should have access to the daily report sheet in order to manage, monitor, and give feedback as necessary.
Convenience:
Create a shortcut to the Google Form on your mobile device’s home screen to ensure that you do not miss any report submissions.
Implementing these strategies can lead to improved feedback processes, employee communication, and productivity assessment, thereby enhancing the overall remote work environment.
