Effective time management is key to accomplishing goals within any organization. Depending on which region they are situated in, a team calendar can help keep everyone aligned with the objectives throughout the different departments. With Google Calendar, you can assign tasks, increase collaboration among team members, and make sure the entire team is aligned effortlessly.
1. The Importance of a Team Calendar
A team calendar refers to one shared calendar that a group uses to keep track of schedules like tasks and important dates. For example, the HR department may have a special calendar dedicated to scheduling necessary interviews, placing recruitment ads, and bringing in training sessions. Every department should have its own calendar to help keep track of objectives and tasks so there is less internal miscommunication.
A team calendar ought to encompass the following:
Annual plans:
Important dates and goals for the year.
Department specific events:
Meetings, deadlines, and other important tasks that need to be accomplished.
2. How to Create and Manage Team Calendars with Google Calendar
Setting up a team calendar in Google Calendar does not take time. Here’s the catch. It is incredibly easy. Follow the steps below. To set up a new calendar for each department, just log into your Google Calendar and most importantly, remember to divide calendars by departments.
However, you should include a mix of step patterns by reviewing what has already been done on Feb.
Share Calendars:
Team members can be invited to their corresponding calendars. On accepting the invitation, they will be able to view, add and edit the tasks.
Scheduling Tasks:
Tasks can be scheduled on a particular day and at a set time, as well as create recurrent events (like monthly or weekly meetings) and people’s calendars of different divisions all in one place.
Color Coding:
Google Calendar allows users to assign different colors to tasks in different departments, which helps in visually segregating work.
Manage Multiple Calendars:
In the “My Calendars” part, it is possible to switch the visibility of different calendars on and off.
3. How to Access and Work with Google Calendar on a Phone or Tablet
To enable the team to work while on the move and to make sure everyone is always informed, Google Calendar works seamlessly on all devices, mobile or otherwise.
Mobile App:
Preinstalled on every Android gadget and easily accessible on App Store for iPhone users.
Syncing Across Devices:
Any changes made on your laptop or PC are automatically synchronized to all your devices. Make sure Sync is enabled to always see changes at the click of a button.
View Multiple Calendars:
Different teams or projects can be defined with different colors which can be managed in the settings of the app.
4. Things to Keep In Mind When Managing Smoothly Google Calendars
Modify and Create New Calendars on a Laptop/PC:
It is much easier to modify and create new calendars on a desktop or laptop.
Strategically Use Mobile for Viewing:
After the calendar is created on a laptop, you can use your mobile phone to keep track of all the tasks at hand throughout the day.
Promote Usage to The Entire Team:
Make sure all team members are using the Google Calendar feature for keeping tabs on their tasks so that everyone knows what they are doing and what needs attention.
Some Undisputed Perks of Google Calendar in A Team Setting:
Resource Management:
Plan and allocate tasks easily without any forgotten deadlines.
Coordination:
Team members can work together even when separated by distance using Google Calendar to keep everyone in the loop.
Color-coding:
Create custom colors for events so that tasks are easily categorized by department.
Mobile Access:
Be connected with the team and step out of the office at the same time with constant access on a phone or tablet.
Effective management of your team can be achieved by using Google Calendar to its fullest extent. This tool is also important in managing departments and ensuring alignment within the team whether in the office or working remotely.
