Google Sheets can be helpful for creating, sharing, and collaborating on data within your business. If you are sending files to clients or working with a team, knowing how to upload and download Google Sheets will make your life a lot easier. In this article, we will explain how to send Google Sheets via email and how to download them in other formats.

Goal of this Article

The main goal of this article is to equip you with the knowledge needed to send Google Sheets through email and download them in the different formats provided within Google Sheets. These skills will not only enable you to work more efficiently, but you will also be able to share your work with others easily.

Key Takeaways

This article covers the following topics:

How can you send a Google Sheet via an email?

How to export a Google Sheet in different formats?

1. How to Send Google Sheets Through Mail

Sharing via email is one of the easiest methods to send both Google Sheets and other files. With this method, there is no need to download or manually share the content. Here is a step by step guide to emailing Google Sheets:

a. Directly Using Email

Step 1: From the Google Sheet you currently have open, look at the upper screen and click on the File tab.

Step 2: You will then see a dropdown list. Look for and click on the Email option.

Step 3: You will see two options and you need to select which one describes your situation best.

Email this file :

If you need to send the Google Sheet to multiple email addresses, then select this option.

In the dialogue box that appears, you can enter the email addresses, subject, and body of the email.

In case you are sending the email, you can decide if you would like to convert the Google Sheet into other options like a PDF, Open Office spreadsheet, or a Microsoft Excel file. This is helpful in case the user receiving the email does not use Gmail or prefers a different setup.

Make your selection and click the format you want. Then, after that, click the Send button to proceed with sending the email.

Email Collaborators:

Select this option if you would like to send emails to people who already have access to the Google Sheet.

In this instance, you won’t have to type email addresses as those are already pre filled.

Since collaborators already have access to the Google Sheet, there is no way to change or convert the sheet to a different type.

All you have to do is fill in the subject and body text and click on “Send” to send the sheet to your collaborators.

2. Google Sheets Formats Change and Download

There might be times when you want to download your Google Sheet in a format compatible with other programs, or for offline purposes. Thankfully, Google Sheets enables you to download your work in several formats. This is how you do it:

a. Download the Google Sheet

Step 1: Access the Google Sheet you want to download, then from the “File” menu选择 “ Download.”

Step 2: Move your pointer to the “Download” selection and you will see the following options:

Excel (.xlsx)

OpenDocument (.ods)

PDF (.pdf)

Web page (.html zipped)

CSV (current sheet)

TSV (current sheet).

Choose any of those or for your needs, pick the one which completes your intended purpose.

b. Download as PDF

If you’d like to have a copy of the sheet in PDF format, Google Sheets has some extra features:

You can opt to download the “current sheet” (tab) as a PDF.

You may download the “entire workbook” (all sheets in the document) as a PDF.

You may get the “selected cells” downloaded as a PDF if that is all you require.

These alternatives allow you to customize the PDF output according to your prescribed needs.

Important Results

By completing the said steps, you are able to:

Use the “Email” feature in the “File” menu to send your Google Sheets via email without the need to download the file.

Change your Google Sheet into a PDF or an Excel file after sharing it with other people.

Grab Google Sheet in different formats of your choice, let’s say a PDF file, Excel file, or CSV file for use offline or for further editing.

With these features, Google Sheets becomes an incredibly powerful resource for collaboration and sharing. Thus, you have complete control over how you and your recipients manage and receive the work output. Be it emailing collaborators directly or downloading it for offline usage, Google Sheets makes sure that there is efficiency and ease throughout