Google Sheets is a useful application for collaboration within a team. The sharing feature enables several individuals to work on one document at the same time, thus making it easier to handle a project, analyze data, or manage a list. This article will help you understand how to share, manage access, and collaborate on Google Sheets with ease.
Objective of the Article
The focus of this article is to help you master the use of the sharing feature of Google Sheets. The explaining collaboration feature of Google Sheets can facilitate a seamless real-time cooperation that ensures the success of many teams.
Important notes
The main reasons of this article are presented below in order to help you work collaboratively on Google Sheets:
How to Share Google Sheet With A Lot of Users
How to Modify User Access Rights (Change from Viewer to Editor)
How to Transfer Ownership in Google Sheets
How to Set a Viewer Access for Everybody
- Steps on Sharing Google Sheet File For A Larger Number Of Users
You can share a spreadsheet file to other users on Google Sheets which can help foster real time collaboration. So here’s how you can share your document to others:
Step 1: Open your Google Sheet and click on “Share” option. The option is located on your right screen on the top.
Step 2: A pop up window will open in which you have to provide email addresses of the people you wish to share the sheet with/fake emails in your case so we’ll know the pattern.
Step 3: You have the option to notify people by checking “Notify people.” This sends an email notification to the users included.
Step 4: Choose the level at which you want to set the permissions of the person. They can be a viewer, commenter or editor.
Step 5: If you wish to further fine tune “Settings” then further detail the permissions for editor, viewer and commenter as you see fit.
Step 6: Click the “Send” button. A button will now be visible at the upper right corner of the Google Sheet displaying the users currently active on the document.
- How to Change User Access (from Viewer to Editor)
It’s possible to change a user’s permissions after the document has been shared and the step is quite simple. The following is how a user can be changed from a viewer to an editor.
Step 1: Open the Google Sheet, and then navigate to the upper right corner, click the “Share” button.
Step 2: Locate the email ID of the person whose access you want to change, click on the dropdown arrow next to the email ID, and set the level of access to Editor.
Step 3: To confirm the modifications, click the button labeled “Save Changes” and the modifications will be saved.
- Transferring Ownership of Google Sheets
You might need to transfer a Google Sheet’s ownership from time to time. Here’s one way to do so:
Step 1: Bring the Google Sheet to focus and click the “Share” button on the upper right screen.
Step 2: When the next window opens, tick the box labeled “Make owner.” It should be present on standard Gmail users accounts.
“Step 3: To deactivate a user’s access, you may select the “Remove” option. The user will not have access to the Google Sheet after being removed.
- How Access in Viewer Mode Can Be Granted To Anyone Else
If you want to allow everyone to only view the sheet but not edit it, you can change the setting to Access in Viewer mode for everyone with the link. Here’s how:
Step 1: Navigate to your Google Sheet and on the top right corner, locate and click the “Share” button.
Step 2: On the pop up window, find the “viewer” option and click it under “Anyone with the link” setting.
Step 3: To close the window and save your changes, click on the “done” button.
Key Outcomes
With these simple procedures, you have the ability to:
Collaborate in real time with your work mate using Google Sheets.
Use the share function to set different levels of access like an editor, a viewer, and a commenter based on your team’s needs.
It’s now possible for your team to collaborate on projects, share information, and work efficiently with the help of Google Sheets. By learning how to use and apply sharing and access features, you will be able to work seamlessly with your teammates, whether they are in the office next door or on the other side of the world.”
