The WhatsApp Newsletter helps automate and handle all communications, helping you to always have contact with your customers. Use this platform to send WhatsApp messages while running a business or campaign to save time and effort on your manual communications. This article explains how to enter customer details, and schedule and send messages on WhatsApp manually or automatically.
Steps on using WhatsApp newsletter for organizing and dispatching communication messages.
1. Customer WhatsApp data base management in Newsletter.
From customer details, effective messages can be crafted and hence customer data needs to be tidily organized. There are two ways you can integrate information of the customers.
Manually Adding Business Contacts:
Contact sheet:
Add business names and telephone numbers of the customers in the sheet allocated in the WhatsApp newsletter.
Duplicate entries:
This system will highlight any duplicate entries added in the contacts list, removing the need to delete these manually.
Customer detail integration using Google Form:
Google Form Integration:
Google Form can be used to simplify the problem of adding data. Forms can be used as a progressive means to gather information from divergent aims and is systematic.
Step by Step Instructions:
Go to the WhatsApp newsletter and follow the steps to fill out the provided form. This will ensure that the data is automatically transferred to your contact list.
2. Schedule WhatsApp Messages
This feature, which allows you to send WhatsApp newsletter messages, is one of the most impressive characteristics. It enables you to send personalized content at certain hours. How to schedule and set up messages.
How to schedule WhatsApp messages:
Assign schedule numbers: On the Contact sheet, give each contact a Scheduling No.. This enables you to send messages to each individual in your list at the appointed time.
Select the “Schedule Tab”: In the newsletter sheet, select the Tab Schedule where you can enter the schedule numbers of different groups.
Set Intervals of Sending: In Sending Interval, enter the number of days between each message. Selecting “1” as the interval enables every contact to get a message every day.
Assign dates: Enter a date to be used for the first message. The system will then adjust the dates of the following messages in accordance with the intervals set.
3. Steps to Send WhatsApp Messages.
You have the option to send messages manually or automatically after you have entered customer information and set up your messages. Each method is discussed below:
Sending messages manually:
Mobile Special Events Sending through Manual: Manual tailoring perfect for event invitation sending and announcements that are timely.
Schedule meetings and set reminders:
For SMS messages, select “Setup schedule Manually” option on the WhatsApp newsletter sheet. Choose which messages you want to send instantly.
Sending messages automatically:
Automated with Trigger Sending WhatsApp messages can be automated using triggers. This function lets you send messages at certain hours without needing to intervene.
Timing:
To avoid snacking, the automatic sending script is set run for six. Then, for every half an hour, it is repeated. This aims to keep messages from meals around the same time so that the recipients receive them at different intervals. It aids in getting WhatsApp to not use the account as flagged for spam.
4. Spread out delivery time messages.
Remember to space out your messages to mitigate the risk of cramming WhatsApp. The script runs for six minutes, stops for 30 minutes before repeating. This controls the flow of messages sent.
Adjustable Periods Between Delivery: Modifying Interval of Sending and the date for each group will ensure that your messages are sent according to the strategy – bulk sending of promotional materials or reminders for events.
After this section you will be able to:
Automate WhatsApp messaging: Set messages to be sent at a specific time to different groups.
Send event specific and general messages: Communicate with users at all times, be it an important occasion or routine task.
Control Customers Information: Capture and edit customer information through Google Forms or Contact Sheet Master integration.
Message Optimization: Ensure of timely delivery of messages without flooding WhatsApp and users.
Conclusion:
With the WhatsApp Newsletter, contact your customers by sending them messages in the easiest way possible. This will make your work more professional and help whether you want to manually send out invitations or automatically run marketing campaigns to capture clients. You can always be sure that your messages have been organized and sent out on time with the professional WhatsApp Newsletter by following the above steps.
