Automation and effortless communication is key to staying ahead of your competitors, especially in today’s world where everyone is on a deadline. In order to achieve this, it is important to have a centralized location from which a company’s data, processes and announcements can be accessed from anywhere, at any time. A digital dashboard makes that possible. This article will show you how you can create a simple yet effective dashboard using free tools so that you can monitor everything and anything from the comfort of your laptop or mobile device.

The Relevance Of Digital Dashboards

After automating your business processes, it is equally as important to consolidate all information and activities for review and monitoring purposes. A digital dashboard makes this possible by ensuring that all key company data, announcements and other relevant information is accessed in one place by employees. Moreover, the dashboard becomes a central location for administrative and employee related information, enabling efficient management of day-to-day interactions. The information provided will ensure that everyone is updated and in the loop with every announcement.

Attributes of a Digital Dashboard

A fully integrated digital dashboard can support employees and managers in remaining organized, enhancing communication, and improving overall processes. This is one way to set up and create your customized dashboard.

1. Dashboard Home Page

This is the digital dashboard’s main entry point. This is where you present essential pieces of information which include but are not limited to:

– Company Information: The company’s vision, mission and core values should also be indicated. This makes certain that everybody is working towards the same objectives.

– Directory: This contains a record of employees, titles, contact numbers, and other pertinent information.

– Office Map: This could be a link that directs to Google maps or a typical map showing the directions to the company’s physical location.

Besides that, the home page can also be altered to feature a welcome note for visitors and the latest company announcements. This helps employees and visitors know the latest happenings in the organization.

2. Lobby Section

Lobby subsections are segments of the dashboard belonging to the upper area where essential information is kept. In the lobby specific subsections include:

– Announcements: This portion features employee’s birthdays, new hires, milestone achievements of the company, and other important events.

– Training: In this section, you can create various training programs for employees such as sales, soft skills, etc. Employees can also access feedback and suggestions to the training sessions.

– Employee Space: This part contains various tools for employees such as:

– Collaboration Tools: Features for video meetings and discussions.

– Holiday List: A yearly calendar with public and company holidays.

– Photo Gallery: A place to upload photos of company events and team building activities.

– Support: Contact information for people within the organization that employees can contact for assistance.

3. Department-Specific Sections

The ability to categorize information into various departments is one of the best capabilities of a digital dashboard. Every department has the ability to have its own independent section with the right tools and information available. Here are some departments and how they might organize their sections:

– Accounts Room: It includes all financial information. This can contain:

– An accounts calendar.

– Previous minutes of meetings (MOM).

– Invoicing, compliance checklist, payment reminders, and other tools for automation.

– Bank and tax information.

– Key processes flowchart.

– Data and realtime Management Information System (MIS) reports.

– Admin Section: The admin section serves as the basis for performing operational functions and may comprise of the following:

– Inventory Management: Inventory information of the goods held for sale.

– Courier and Post: Templates for dispatching couriers and for post received.

– Visitor Logs: A log for recording visitors to the office.

– Phone Directory: An inventory of company contacts within the organization.

– HR Section: Employees can obtain all information concerning the human resource administration, including:

– HR policies.

– Employees perks and benefits.

– Other instructions and company policies for employees.

– An HR calendar with major activities (i.e., the timeframe for processing payroll, execution of annual reviews).

– Projects Section: This section keeps a record of pertinent information concerning all pending works. This section contains:

– Timeline and milestones of the project.

– Status updates.

– Project documents and communications central area.

– Sales and Marketing: This section has features to administer campaigns, the sales funnel, and customer relations. Sales processes can be automated:

– Emails related to sales.

– Workflow for the sales processes.

– CRM for the management of interactions with clients and updates on their status.

4. How To Go About Designing Your Digital Dashboard From Scratch

Crafting a digital dashboard need not be difficult-like most things, today’s digital tools make it relatively straightforward. Here are the steps you can follow to make this a reality:

– Make Use of Google Sites: Google Sites as a platform helps create digital dashboards without spending a dime. Additionally, it is packaged with drag and drop options along with customizable templates to help set things up faster.

– Online Tutorials: YouTube has countless lessons on Google Sites that can help you set up your dashboard, even if you lack technology skills.

Google Sites gives you the freedom to create a simple and responsive dashboard interface that can be viewed on a desktop or mobile device. This means you can track and control all the relevant business information anytime and anywhere.

Conclusion

Any company that wants to expand and improve its business processes needs a digital dashboard. It consolidates information, captures activities as they occur, and promotes communication between all functions of a business. Using free tools such as Google Sites, a flexible dashboard can be created for any purpose whether it is finances, employees, projects, or customer relations management. This system will not only make processes efficient but will also help track the business’s desired targets in a measurable way.

All company’s data consolidated at a single repository increases the efficiency, communication and alignment of the employees and stakeholders towards the enterprise goals. Now, you can take actionable steps to build your digital dashboard and reap the benefits of effortless growth, and digital success.

Categories: Business Automation