It can often be difficult to print an Excel worksheet if it is not formatted properly. It is possible for pages to not align, text to be cut, and for irrelevant information to print. This is why getting proficient with Excel print settings is critical.
This tutorial enables you to configure a print setting for a specific Excel sheet and allow saving of a file on a remote desktop.With the right Excel print setting will not be a challenge anymore.
1. Steps Involve Excel print settings In A Document
Following these steps guarantees the successful Excel print settings in documents:
Correct Way to Print an Excel Spreadsheet
- Open the document in Microsoft Excel.
- Choose “File” from the top left.
- Click on the “Print” menu.
- Use “Next Page” or “Previous Page” to check the pages prior to printing.
- Modify the number of copies by using the arrows by the “Copies box.”
- Choose a printer from the list of options.
- Click “Print” to complete the process.
In order to avoid making mistakes in your document and wasting papers, it is better to check over the document prior to printing it out.
2. You Can Now Say Goodbye to Excel Print Settings Failures
Unlike other applications that want you to pay for certain features, Excel print settings gives them away for free. When it comes to worksheets, there are a range of print settings to choose from just so you are guaranteed accuracy when printing.
i. Print Active Sheets Excel print settings
- Select “Print Active Sheets” within the print options.
- Pick one of the following options:
- Print Active Sheets (the selected sheet only).
- Print Entire Workbook (all the sheets within the document).
- Print Selection (specific data that is highlighted).
This feature limits the amount of worksheets that print automatically.
ii. Change Page Orientation
- Select “Portrait Orientation” under print options.
- Pick one of the following:
- Portrait Orientation (default vertical arrangement).
- Landscape Orientation (horizontal arrangement).
Choosing the appropriate option makes sure that the content is not distorted in any way.
iii. Adjust Page Size
- Click on “Letter” under page setup options.
- Select the appropriate size of the paper depending on your printer’s capacity (A3, A4, A5, etc.).
Using the correct document size makes sure that the document is fully visible.
iv. Modify Margins
- Pick Normal Margins on the print settings.
- Choose from:
Limitations of the margins helps with placement of text within page borders.
3. How To Print a Specific Selection Using Excel print settings
Every now and again, only certain parts of an Excel workbook will need to be printed.
Steps to Print a Selection
- Select the rows or columns that require printing.
- Open the “Page Layout” tab.
- Click on “Print Area” to define the area that will be printed.
- Click on File followed by Print.
- Prior to printing, ensure to check the preview.
This function comes in handy when printing certain findings or summaries from many information.
4. Saving Excel print settings files in remote locations
Excel print settings files saved on your Excel worksheet on the remote cloud drive can be accessed on all devices.
How to save excel documents to the remote locations
- Click the File tab.
- Click on Save As.
- Select one:
- One Drive – Personal (this is Microsoft’s version of cloud storage).
- Add a Place (like Google-drive, drop box or other cloud platforms).
Storing files remotely helps in maintaining easily manageable collaboration and reduces chances of data loss.
Keypoints:
- Print Preview can be used to check the document before actual printing for proper document format.
- When printing, select Active Sheets to print only the relevant data.
- Business touch comes with modifying margins, page orientation, and size.
- Utilize Selection and print only relevant data.
- For fast access and security of the documents, save them to one drive and cloud platforms.
Improper or inappropriate printing and saving techniques in Excel files can lead to unwanted errors. It is, therefore, better to equip oneself with all possible knowledge.
